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=**Kick Off Meeting**= =**May 3, 2012**= =**3:30-4:30**=


 * Primary Purpose of Committee**: To determine if Gmail is a viable option for Wilson County Schools to replace the current Groupwise.


 * Secondary Purpose**: To investigate the other apps that are available through Google.

Accounts: 30 test accounts for the district www.gmail.com


 * Committee Members**: Who We Are and Why You Were Chosen


 * Guidance for our Study**
 * What We Know**
 * We can create our own Domain name
 * Each mailbox will be 25GB
 * We will need our own archiving system
 * We can create groups
 * Applications can be turned on or off for different groups
 * Ad free
 * FREE


 * What We Need to Investigate**
 * calendar integration
 * students uses of Google docs
 * Speed
 * User friendly?
 * Training
 * When will we train?
 * current email - will it transfer?
 * Will we loose our current email?
 * Threads and archiving
 * Forwarding of old address?
 * Teachers sharing
 * Access from anywhere
 * Different look for teachers
 * Sending pictures and attachments
 * Phones apps
 * Can you merge two gmail accounts on one phone?
 * Google training that is available from Google
 * Posting appointments
 * Forgotten passwords
 * Changing passwords on a regular basis
 * Collaboration tool for teachers or students
 * Spam filter
 * Creating folders and organizing email
 * Housekeeping- Clean up
 * What other folders are available?
 * Searching for an email
 * Marking for priority mail
 * Creating groups in contacts
 * Importing personal groups
 * Can we see everyone's in the districts address?
 * Creating signature lines
 * Subject lines
 * Email basics
 * New looks and how do I deal with it
 * Keeping up with change
 * Auto reply, vacation replies
 * Shareable calendars
 * spreadsheets
 * Documents
 * Presentations
 * Pages/Sites
 * Google cloud
 * Categories - called labels
 * Google Drive
 * Themes - changing
 * Is the 25 just the mailbox or all of the content
 * Gmail without a connection
 * Contacts on Mobile devices
 * add rights for special calendars

Gmail Collaboration Apps Professional Development Available
 * Test Groups**


 * Next Face to Face Meeting**


 * June 11 8:30 Adams Technology Center**